Welcome letter

Welcome letter to Inbounds

Multi District Denmark looks forward to welcoming you to your new home for a year, TEAM S19

Below you will find some important general information, which we ask you to study carefully. But first, we want to let you know that we have high expectations to you.

Our Rotary colleagues in your country, who are sponsoring you, have found you worthy of the challenge to become a Rotary exchange student. Being a Rotary exchange student means providing a good experience to your host family, your host club and your school and friends. In this way, you will help promote Rotary youth exchange as your host family, club and school will want to continue participating in the program. As an ambassador for your country you may also contribute to cultural understanding and peace.

Please remember this throughout your stay in Denmark. 

TEAM S19

Multi District Denmark looks forward to welcoming you to your new home for a year.
We are looking forward to welcoming you in our Country, and we are very excited to learn and tell you about our culture.

First, we want to let you know that we have high expectations to you. Our Rotary colleagues in your country, who are sponsoring you, have found you worthy of the challenge to become a
Rotary exchange student. Being a Rotary exchange student means providing a good experience to your host family, your host club, your school and friends. In this way, you will help promote Rotary youth exchange as your host family, club and school will want to continue participating in the program.

As an ambassador for your country, you may also contribute to cultural understanding and peace.
Please remember this throughout your stay in Denmark.

Below you will find some important general information, which we ask you to study carefully.

ARRIVAL:
All exchange students to Denmark should arrive in Denmark on August 3 rd or 4 th .
Information about your arrival airport can be seen in the letter of acceptance or from the guarantee form (Destination Airport in host country). Your departure will be from the same airport.
Make your flight reservations in due time. Your travel agent will assist you with the most convenient travel route to your final destination.

When you arrive at your final destination in Denmark, please wear your Rotary jacket when leaving the airplane as this will enable us to recognize you as a Rotary Exchange Student. When you have passed the baggage claim area and the custom authorities, your counselor and/or your host family will meet you.

If your final destination is NOT Copenhagen, but Copenhagen is your first airport in Denmark, you will need a connecting flight to your destination airport (a domestic airport). All domestic flights depart from Copenhagen airport. See more at www.cph.dk

Whenever possible, make sure that your luggage has been checked through to the final destination airport. In most cases, custom clearance will take place at your final destination.

It is important that you log into the database and supply the information about your travel itenerary under Travel Plan not later than July 15 th 2019. Be sure that also your hos club is informed about your arrival.

VISA TO DENMARK:
You will need a one-year visa from beginning of August 2019 to mid July 2020. You can apply for and obtain the visa before you arrive in Denmark.

How to apply
The application for visa and residence permit is started by Rotary Youth Exchange in Denmark.We will inform The Danish Official Authority for Foreigners in Denmark that you have been accepted as a Rotary Youth Exchange Student. This will ease the process. Then we will upload in the Youth Exchange Database, where you have access, a reference number and a password for you to use to continue and finish. You will find it on the tab ‘Correspondence’.

A guide/manual to application can be found on this site, and you can find more answers on www.newtodenmark.dk

Be sure to have ALL the documents ready when you start. The Danish immigration authorities accepts scanned PDF documents in good quality and in color. If you scan your passport all pages including cover must be scanned to one file. Files must not exceed 10 Mb in total.

The fee for applying for visa is now DKK 1900. You can pay with a credit card. (Follow the link online) 

You must give photo and fingerprint in person by going to a Danish representation in your country. The following link will show you where to go. Where to apply (http://um.dk/en/travel-and-residence/where-to-apply/). Some places will charge you for handling the application and this should not be confused with the application fee.

If you are allowed to enter Denmark on a tourist’s visa, and you have been granted the residence permit, the photo and fingerprint can be given in Denmark shortly after you arrive.

When you arrive, your first host family or Club Counselor will take you to The Danish Civil Administration in your host town. You will be given a Danish Civil Personal Number (called Central Personal Registration - CPR), which all Danish citizens have. This makes you a "Temporary Dane", including the right to use our Danish Public Health
Service, free of charge! Please note that dentist treatment and medicine is not free.
You cannot get a CPR number until you are granted residence permit.

INSURANCE:
Insurance is described in another page on this site.

EMERGENCY FUND:
We expect you to bring 2000 DKK (approximately 270 EUR) to hand over to your counsellor for him to place in an emergency fund, which can be used in case of unexpected expenses. When you use money from the emergency fund, then the fund must be topped up to 2000 DKK again. When you leave Denmark, you will get back the emergency fund after the balance is settled.

SCHOOL:
Your host club has chosen a school suitable for your age. This will be either a “ Folkeskole", a "Gymnasium" or a Business School. The 10 th grade of the "Folkeskole" will have students at the age of about 16, students of the "Gymnasium" and Business School will be from 16 to l8 years old. In the "Gymnasium" as well as the “ Folkeskole ” you may be taught English, German, French, Math, Science, World History, Biology, etc. School uniforms are not normally used in Danish Schools.

You are expected to attend school and participate in school activities. Absence without valid reason is not accepted. 

PLEASE NOTE that piercing and tattooing are not allowed when you are a Rotary Exchange Student in Denmark. If you already have piercings, you are requested to remove them before you arrive in Denmark.

VISITS BY PARENTS OR OTHER FAMILY MEMBERS:
Multi District Denmark strongly discourages visits by your parents or other family members. It is your exchange experience and having visits from your parents may trigger homesickness or have other negative effects. Besides, it interrupts your life here, and you may not have absence from school for that reason.

It is the policy of Multi District Denmark not to accept visits during holidays, where host families often have other plans, or in the last month of the stay (as you need this time to end your time here and say goodbye to everyone). In any case, visits require the prior approval in writing of both the Club Counselor of the host club and the District Chair of the host district.

On the other hand, we encourage you and your family to come visit a year or two after you
ended your exchange.

INTROCAMP:
After your arrival, we look forward to welcoming you to an Intro Camp, which will take place in the town of Bjerringbro from 10 th of August to 13 th of August 2019.
The Intro Camp is our Inbound Orientation, and it is mandatory for all students coming to Denmark to participate. 
You will meet a team of committed teachers, who will prepare you for many of the challenges you will be facing during your year in Denmark. You will be introduced to the Danish lifestyle, culture and language. This will be most helpful to you when you set out, on your life in Danish families and school. 
The Intro Camp is paid by Multi District Denmark and is free of charge for you.

EURO BUS TOUR:
As a very good alternative to individual journeys, Multi District Denmark offers our inbound exchange students an optional EURO BUS TOUR. During approx. three weeks in May/June this tour takes you to Berlin, Prague, Vienna, Venice, Nice and Paris and many other interesting places in Europe.

The EURO BUS TOUR does not require further permission.
The cost of the tour is approx. DKK 15500 + pocket money and will not be paid by Rotary in Denmark.

In December, you will receive more information about the Tour, and registration will be available.

ADDITIONAL RULES AND GUIDELINES
Your host district will send you a document: Additional Rules and Guidelines that stipulates rules to guide you while you are an exchange student with this district. These rules are rules that are not fully covered by the application’s declaration.

You are expected to read and sign together with your parents and return to the host district in due time.

We all look forward to receiving you to your "once-in-a-lifetime" stay in Denmark!